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Jan 19

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7 Surprising Benefits of Integrating Your School ERP With RFID/biometric System

Most educational institutions often consider attendance tracking of students and staff as one of their biggest concerns. Even today, there are a large number of schools that rely on conventional methods like attendance registers and other manual systems.
However, with the advent of these next-generation biometric systems, tracking the attendance of students and staff, recording the in/out times, calculating the total work duration of employees, leave management, breaks etc have become easy, transparent, accurate, reliable and hassle free.
Though there are numerous types of biometric machines used in the industry like face, thumb, retina/iris recognition, the fingerprint based recognition machine or RFID systems seems to be the most popular ones in Indian schools.

Some of the reasons to ditch the rudimentary attendance systems include:

Easily allocate shifts and timings

Many at times, have been a mix up of staff shift allocation and timings especially in the case of allocating teachers and classrooms, exam duties and the likes, irrespective of how near perfect the planning had been. But with these next generation biometric systems, absent staff and teachers can easily be replaced to ensure that the system functions smoothly without any disruptions in the everyday tasks and activities.

Seamless integration with backend software

Most of these systems are capable of integrating the staff or student attendance captured using biometric machine or RFID system seamlessly in less than a day.Moreover, since the biometric integration in schools is either Wi-Fi or SIM based, the data can easily be transferred to a server using the internet. This can help in creating a centralized attendance database system that can be easily accessed.

Automatic alerts

With the increasing number of crimes against children today, now more than ever, child safety has become an important concern for parents. Hence they would like to be alerted as early as possible, preferably by an SMS from school, about their child’s attendance/absence. Manually, it would take several hours to collect the data and inform the parents about a child’s absence. Hence these RFID/biometric based systems are the new fool proof solution to automate the attendance and create an alert system. We also have an interesting article which tells you the most useful alerts that you can set in your school right away.

Sync with classroom timetable

Apart from daily school attendance, with these new systems in place, it becomes easy to keep track of each lesson or online test attendance as well. This is more relevant when students have add-on or optional subjects and need to change classrooms or take extra lesson hours. When synced with timetables, the student attendance of each lesson/period can be effectively tracked. Moreover, it is possible to manage timetable effectively and minimize students’ course conflicts.

Improved security

The National Policy of Children, 1974, declared children as “Supreme National Asset”. A student becomes a school’s responsibility the moment they enter the premises. Guaranteeing the safety of its students not only brings peace of mind to the school management and parents, but also builds the institution’s goodwill in the market as well improves school-parent relationships. When you know that a particular school is proactively concerned about the safety of its students, more parents would be willing to enroll their children into that institution. Moreover, they also act as an access control system, ensuring that only authorized personnel with valid biometric credentials/RFID cards can gain access, thereby creating a fully secured school campus.

Avoid malpractices like buddy punching

Being a fully automated system, it is considered to be a fool proof method to keep track of student and staff attendance. This can, to a great extent, curb the malpractices adopted by in students/employees like buddy punching or tampering with attendance registers.

Easy and accurate payroll processing

With these new age biometric systems, the attendance of students and staff can be easily tracked. Staff payroll can be easily and automatically generated by integrating the biometrics to the concerned HR or Payroll processing department. It can help ensure the accurate and reliable calculation of employee work hours, overtimes, leaves and holidays, with minimal effort.

The time is ripe for all educational institutions to adopt biometric/RFID solutions for effective attendance management. The above mentioned are only a few among the many advantages they provide like real time access, reducing manual effort, time and cost, improving communication and follow up actions with students and staff, generating customized reports etc.

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