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Blog

How to use your library management software wisely? 5 Simple ways you can try right away!



Libraries play an important part in the overall academic development of students. In schools and colleges it is sometimes a headache for the librarian to manage books, periodicals, issue library cards, stacking and categorizing books etc. With the increasing advancement of cutting-edge technologies such as cloud, mobile, digital and analytics has transformed the way libraries operate in schools and colleges. With the smart use of your library management software, you should be able to create and store resources that are useful for your students, faculty and staff.

Here are 5 tips on how to use your library software effectively which can simplify and enhance your learning process.

1. Library dashboard

Library dashboard is the place where you can see a wide range of information about your library’s operations at a glance. You need to take advantage of the data visualization capability to gain insights and make data-driven decisions to make your library better. We suggest you to add the below reports to show on your dashboard.

Top books by author, type and category
Daily/weekly/monthly library usage
Percentage of New users
E-books usage
Due and fines
Books not returned on time
Books never borrowed


2. Book Shelving

Shelving of books is one of the most common routines in any library. Applying the right procedures for the shelving is very important for the long term retention of libraries resources. Dewey Decimal System is a good practice used by many schools and colleges to organize books in their libraries. The most basic thing you need is to have call numbers on all book spines so you can identify the book category and location of it easily. Library of Congress has another shelving system which uses alphabets to categorize the books. You can learn about both the systems here.

3. Issuing Library cards

Issuing library card is real simple if your library management system is integrated with your student database. If a new student enrolls, we just have to map the student details to Library card module. The new library card of the ward is generated in the library module automatically without any physical labour. With the library card number, librarian can track

Card issue date
Identify whether the card belongs to staff or student
Books taken?
Any pending dues
Track books that are not yet returned

4. Clearing dues

One of the salient features of a healthy library is the availability of all selection of books. However, what happens if another student for too long is already holding them? This is when you need to have a proper fine management system in place. Fines are necessary to ensure that books are accessible to library users when they need it. Below are few tips that you could do to control fines:

Create and keep a penalty calculation formula
Set alerts to notify student about the return dates
Keep track of the books with high demand
Clear dues on time to avoid piling up of fines

5. Budget allocation

Last but not the least, it is important to allocate funding for resources which the library need to function effectively. Expenses can arise within the course of running it; not making adequate provision for such occurrences may affect the quality of service you are rendering to staffs and pupils. Remember, budgeting is a year-round exercise. Think about the expenses your library has to cover in a year and allocate funds as required for each month.

If you would like to know more about managing your school/college library with your ERP, feel free to contact us. We are glad to help!

Yes, I need more tips. Help me!